Member Update

July 20, 2020

In the current stage of re-opening amid the COVID-19 pandemic, State and County authorities continue to strongly discourage large, in person, gatherings. For this reason, the board of directors is providing this written and website update to all members. It is hoped that we will be able to call a telephonic or socially spaced meeting later this summer.

Items of note at this time:

  1. Transfer of assets and CC&N’s from ICRWUA to ICWC

The administrative court hearing with the honorable Judge Marc Stern was held telephonically as scheduled on July 6th. Several members stated their position regarding this matter during pre-hearing comments. No parties registered themselves as interveners during the designated time frame leading up to the hearing.

Our attorneys presented the rationale for wanting to perform the asset transfer, the process that was used to get member approval, and the information that had been filed as part of the case docket. The State legal staff for the Corporation Commission presented their findings to the judge, and their recommendation that the transaction be approved. Judge Stern took all of the evidence under advisement, and will provide an opinion and order in the next several weeks. Should the judge rule to recommend the transaction, the docket will go before the Corporation Commissioners in a public hearing in Phoenix later this summer.

The judge’s opinion and any administrative order will be provided to all members via the website, or by hard copy if requested.

  1. Hydrology Testing

Draw down testing and capacity analysis has been completed on the ICR wellfield. The report will be issued this month.

A capacity and future water needs assessment will be performed on the TRR wellfield in the next couple of weeks while that system is at peak demand. Results will be available this fall. The data compiled in this study will be employed in any future water source planning activities.

  1. ICR water lease renewal

The second 25- year term renewal of our water lease with Aqua Meadows LLC has been executed and recorded. A copy of the document appears in the legal agreements section of this website. This lease allows us to purchase water from 2 wells on the lessor’s property, which provides water to the ICR side of the system.

  1. System Maintenance and repair

The storage tank at the Molly way booster station is in the process of being repainted. 

TRR submersible pump #2 was replaced after a non-repairable failure.

Some issues with the level control system at the Molly Way storage tank are being repaired.

ICRWUA Membership Update – May 26th , 2020

Dear Fellow Members:

As most of you are aware, all large gatherings are currently prohibited. For this reason, we have not been able to hold a quarterly public meeting this quarter, or an annual meeting for our membership. We hope to do so after the state/county authorities declare later phases of re-opening that permit such gatherings.

In lieu of public meetings, the board of directors would like to provide this report on the current state of affairs with your water company.

  1. Transfer of assets and water distribution authorizations to ICWC (New water company)

Since the board resolution last September authorizing the legal work to commence on this project, the legal entity (Inscription Canyon Water Company) has been formed.

We, the members, elected it’s board of directors in December, and voted (by mail in ballot in January 2020) to support the transfer of our current legal entity’s (Inscription Canyon Water User’s Association) assets and CC&N’s to ICWC. The resolution passed with almost a 3:1 majority.

Due diligence has since been performed by the ACC, and legal staff has recommended to the judge appointed to our case that the transaction be approved, subject to some administrative conditions prior to closing.

A public comments session was conducted telephonically in late April, where several members presented opinions regarding this proposed transaction. At that time, the administrative judge scheduled an open public hearing for July 6th, to hear testimony on the case. This may of course be affected by the degree of “openness” the state government is in at that time. This hearing was noticed according to state laws through direct member communications as well as notices in local newspaper outlets.

If the judge’s ruling supports the recommendation of his staff, the new water company will become the provider of our water sometime in late fall.

 

  1. Operations Goals Stated at our inaugural 2020 Board Meeting:

 

a) Audit Operations Procedures and Evaluate Risks

A preliminary audit of operations practices and risks, and a facilities walk through has been performed. This involved both board and non-board members as well as contract operations personnel. Some operational changes to the way the 2 ICR wells were operated have been made. Investigations will follow regarding emergency contracts for power generation and water haulage.

b) Formalize Leak and Trouble ticket processes

A documented work order system has been established for all planned and repair tasks. Leak notifications have now been standardized and appear to be working as planned.

c) Perform Hydrology testing to measure aquifer health

Hydrology testing for aquifer supply and performance will be conducted this June on all 5 wells. The report, which will be available to all members, will be published in July.

d) Dispose of old water meters

The buyer that we were discussing a transaction with decided not to continue discussions after the COVID crisis hit. We are looking for alternatives.

e) Review System production and storage capacity

We located the report commissioned from Civiltech several years ago that answered all of the questions regarding capacity and storage.

 

  1. Business Goals stated at our January meeting:

 

a) Completion of Asset transfer from ICRWUA to ICWC (see #1 – above)

The noticed public hearing on July 6th is the next step in the process. We will communicate the time and location or call-in number as soon as we know them.

b) ICR well field 25-year term lease renewal

The lease renewal has been negotiated and is awaiting signatures. The rate change for the 2 leased wells on the ICR system will increase approximately 28% to $0.35/1000 gallons effective August 1st ,2020. It will remain at this rate for 25 years subject to annual inflation increases and any ACC rate case adjustments during that term.

c) Rate case preparation

We have engaged an experienced Utility CPA to perform preliminary estimates of a theoretical rate case based on last year’s operating data. Her report indicated that, based on some adjustments to contracts and numbers of water users, the proposed rate increase to the ACC would be approximately 11-12%. This is very modest considering that the last rate case was filed in 2009. Preparation of a formal rate case will commence this summer. There will be opportunities for members to review the rate case and its assumptions during the preparation process.

d) Evaluate Reserve strategy

We are evaluating both a contingency account for unanticipated repair or maintenance costs, and a long- term contingency fund for eventual replacement of fully depreciated assets. These are on hold pending the ACC decision, as we only want to implement the banking changes once. Several past board members will be asked their opinions on past vs present practices.

e) More transparency with website and written updates

A board member has taken over webmaster duties which has made it much faster and easier to update content on the site. Hopefully updates like this one and future public meetings will demonstrate the board’s commitment to transparency in all company activities.

  1. Other current items of interest

We are in the process of replacing the submersible pump equipment in TRR well #2. This unit has run almost continuously for 11 years and the motor and starter failed. Some repairs were made to the well interior during this project. We are also going out for bids to paint the Molly Way storage tank in TRR.

We have also conducted some needed cleanup of our banking arrangements. Several old accounts were costing us more in fees that they were paying in interest and so they were all consolidated. We have also switched all of our regular vendor payments to electronic payments. This has provided a much better audit trail and security for our finances. Deposit refunds will still be processed by paper check.

We have received the 2019 Consumer confidence reports from the ADEQ for both water systems. They are posted to the website under the Water Quality tab.

We have developed and approved a 2020 operating budget. This will also be posted to the website.

We will keep all members up to date on when the next public meeting will be scheduled. In the meantime, we hope this type of update is helpful. Feel free to contact the board through the website or by email if you have any feedback or questions.

Your Board of Directors,

ICRWUA/ICWC

ABOUT ICRWUA

ICR Water Users Association was formed as a non-profit water company in 1995.

At the time, the company served a territory including the Inscription Canyon Subdivision, under authority of and regulation by the Arizona Corporation Commission.

The water company is owned by members within the subdivisions it serves. It presently is governed by a five-member board of directors elected by the members. The board members are volunteers, elected for a two-year term. Day to day management, (including billing and accounting) and water systems operations are provided under contract agreements. The Association has no employees. Read more >>

Board of Directors

President: Bob Hilb
Vice President of Operations: Mark Armstrong
Director: Vacant
Secretary: Randy Joly
Treasurer: Giles Howard

We welcome your email comments.
Click here to contact the board.

Sign up for Email Services
Click here to sign-up.